Grant County government operates in accordance with the Oregon Revised Statues, and the Oregon Constitution which was ratified by the people of Oregon in November 1857.
Grant County is one of eight Oregon counties with a County Court system of government. Grant County Court is comprised of a full time County Judge and two 0.33 FTE County Commissioners who are responsible for all executive and legislative matters, with some limited judicial responsibilities falling to the County Judge. County Court functions as the Contract Review Board for Grant County and is the sole contracting authority for county government. County Court is the governing body of the Grant County Extension & 4H Service District. Court members comprise one-half of the County Budget Committee and one-half of the Grant County Extension & 4H Service District Budget Committee.
County government delivers a variety of public services to its citizens throughout the county. It is the County Court's responsibility to oversee the delivery of services to the citizens through each of its departments ranging from administrative and human services to legal and public services.
GRANT COUNTY COURT AGENDA APRIL 16, 2014
Attendees are asked to turn cell phones to "vibrate" before entering the meeting
8:00 am Call to Order, Flag Salute, and Invocation
8:05 am Agenda Review, Announcements and Special Reports
8:10 am Approve the Minutes of April 9
8:20 am Opportunity for the public to comment
8:30 am Sue Horn, Road Master
Request signature, 2014 Quote and Specifications for chip seal oil, distrbutor, and freight
Request signature, 2014 Oregon Federal Lands Access Program Preventative Maintenance Proposal for the Middle Fork Road CR 20 Chip Seal Project
Review and discuss the county's existing Rock Sales Policy
9:00 am Kathy Stinnett, Justice of the Peace
Request approval to install a donated Secure Payment Drop Box next to the Justice Court security window
Discuss the Alternate JP Pro-Tem resignation and appointment of a new Alternate JP Pro-Tem
Request approval to attend the National Judicial College in Reno NV June 2 - 12
9:30 am Mary Weaver, RV Park Manager
Discuss the idea of contracting services for operation and maintenance of the RV Park in John Day
10:00 am GENERAL ORDERS
Discuss proposal to request an extension of the comment period for the Blue Mountains Revised Forest Management Plan and draft EIS
Discuss proposed plan to contract for jail nursing / medical services beginning May 1, 2014
Review and sign, IGA No. 4712 with Oregon Department of Corrections to provide short term housing of state inmates
Consider applications submitted by volunteers to serve on the Extension & 4H Service District Advisory Council
Meetings are handicapped accessible. The County Court Office can arrange special accommodations in advance. Pursuant to ORS 192.660(1) the court reserves the right to recess to Executive Session as may be required any time during this meeting.
Grant County Court's weekly agenda is finalized on Monday and publicized electronically on Tuesday morning by notice to the Blue Mountain Eagle newspaper, KJDY radio, and individuals on the agenda distribution list. If Monday is a legal holiday, the agenda is finalized the preceeding Friday.
Requests to be placed on the County Court Agenda must be in writing, and received by the County Court Office the week before the requested meeting date. Requests should include a complete explanation of the purpose for appearing before the County Court and all associated details and / or documentation that supports the request. Please include the presenter's name, title, agency, complete mailing address, and phone number(s).
Mail: County Court, Courthouse, 201 S. Humbolt St., No. 280, Canyon City OR 97820
Regular business meetings of the Grant County Court are held at 9:00 am each Wednesday in the County Courtroom at the Grant County Courthouse in Canyon City. Meetings are open to the public and handicapped accessible. Contact the County Court Office at 541-575-0059 to make arrangements for special accommodations if necessary.
The County Judge presides over the court's weekly business meetings, special meetings, public hearings, and appeal hearings. The County Judge acts as Chair of the local Emergency Food & Shelter Board and the Gertrude L. McRae Scholarship Committee, and is the Grant Washeshed Representative to Oregon Department of Enviornmental Quality concerning solid waste and recycling matters.
The County Court functions as Grant County's Contract Review Board and Board of Directors for Grant County Extension & 4H Service District. Court members comprise one-half of the Grant County Budget Committee and one-half of the Grant County Extension & 4H Service District Budget Committee. County Court is represented on the Community Connections of Northeast Oregon Board of Directors, Northeast Oregon Housing Authority Board of Directors, Southeast Regional Alliance / Area Commission on Transportation, and Regional Workforce Investment Board.
Scott W. Myers (R) FTE 1.0 First Elected (2013) Term Expires (2019)
Grant County Judge
Chris B. Labhart (R) FTE 0.33 First Elected (2013) Term Expires (2017)
Grant County Commissioner
Boyd Britton (R) FTE 0.33 First Elected (2003) Term Expires (2015)
Grant County Commissioner
Grant County Court makes appointments and accepts resignations of many local volunteers willingly to serve on various committees, boards and commissions within county government. On a quarterly basis, the court considers letters of application and letters of resignation submited in writing by local volunteers. Exceptions may be made at the court's descretion when an immediate appointment is necessary in order to obtain a quorum. Vacancies are advertised each quarter in the local newspaper. Letters should be directed to the County Court Office, 201 S. Humbolt Street, No. 280, Canyon City OR 97820. Letters of application and resignation must include the volunteer's name, complete mailing address, and phone number(s). Grant County strives to maintain diversity among committee membership with regard to age, gender, location of residency, and profession.
Local volunteers currently serve on the Grant County Regional Airport Commission, Budget Committee, College Advisory Board, Grant County Extension & 4H Service District Advisory Council, Grant County Extension & 4H Service District Budget Committee, Fair Board, Forestland Classification Committee, Healthy Smiles Dental Clinic Advisory Committee, Library Advisory Board, Mental Health Advisory Board, Grant County Planning Commission, Riparian & Water Management Board, Road Advisory Board, Senior Citizens Advisory Council, Transient Room Tax Review Committee, and Wildlife Advisory Board.
Committees shall be aware of the terms of its members and keep the County Court informed of vacancies and committee activities by submitting meeting minutes to the County Court office. Committee chairs, their designees, or a staff member may make recommendations to the County Court regarding committee appointments.
IN THE COUNTY COURT OF THE STATE OF OREGON IN AND FOR THE COUNTY OF GRANT APRIL 9, 2014
Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Boyd Britton and Chris B. Labhart, Secretary Mary Ferrioli, Hal Smith, Jim Sproul and Pastor Marcie Collins. A Pledge of Allegiance was given to the US flag. The invocation was given by Pastor Collins.
CLAIMS. The court had approved claims and Extension District Warrant Nos.128-138. Tagged claims: Sheriff’s VISA missing a receipt, Airport VISA tip over per diem, DA Revolving VISA tip over per diem, and Boyd Britton Welding conflict for Sheriff’s SAR trailer maintenance.
AGENDA. MSP: Myers/Labhart -- to accept the agenda as presented. Britton asked for discussion next week about asking the Forest Service to extend the Revised Forest Plan comment period. He also asked to discuss an out-of-court decision made at the April 2 Budget Committee meeting related to Labhart’s use of the county car. Labhart said he was willing to discuss that today rather than waiting until next week. (See Public Comment)
Myers drove to La Grande yesterday for the Northeast Oregon Housing Authority annual meeting, four-county staff luncheon, and the regular business meeting. He had been asked to chair the meeting in Commissioner Mike Hayward’s absence.
Labhart attended County Budget Committee meetings, a GEODC board meeting in John Day last Friday, the Credit Union annual meeting and candidates’ forum last Sunday, and traveled with Senior Programs Manager Veanne Weddle to Monument last Tuesday. Tomorrow he will drive the VA van to Boise and attend the Library board meeting. He will attend the AOC Veterans Committee field trip in The Dalles on Friday, the Library Foundation fundraiser dinner on Sunday, the EOCCO board meeting in Pendleton on Monday, and County Budget Committee meeting and SBHC public forum at Grant Union JSHS next Tuesday.
Britton had attended County Budget Committee meetings, the SEACT/NEACT meeting at the airport, the GEODC meeting, and the candidates’ forum last Sunday. Yesterday, Britton attended the Court Facilities meeting about options for installing a Courthouse elevator. He will attend the Library Foundation fundraiser dinner this Sunday.
9:25 am – News Reporter Scotta Callister entered
MINUTES. MSP: Myers/Britton -- to approve the April 2 minutes as amended.
PUBLIC COMMENT. Jim Sproul asked the court to explain a decision made at the Budget Committee meeting last week regarding an aircraft break down emergency at the airport, and the decision to allow Labhart to use the county car to help private individuals get to a rental car agency. Myers provided a detailed report of how the situation transpired during the afternoon session of the Budget Committee meeting. Sproul felt it was not an emergency and clearly out of the realm of the court since there are vehicle rental options in John Day. Myers said this situation has not come up before and the decision would not set a precedent. He added that Labhart has the same authority to use the county car as any other court member. Labhart said nobody had contacted him about a concern before, but he was given a heads-up yesterday. He didn’t understand why people talk “behind his back” instead of going directtly to the source to ask about it. Labhart said he’s been very transparent about this situation. Labhart told Sproul he was wrong because the company and the Chamber of Commerce both tried for two hours to find a car rental in this area and none was available. The company even tried to buy a car at a few locations, including the airport’s courtesy car. The mill and the individual both tried to get a plane in, but could not. Labhart said Swanson Bark Wood Products is the largest bark manufacturer in the Pacific NW. The company has been billed for the entire cost of the trip, intends to pay over and above the reimbursement amount, and wants the overage donated to the USO. Labhart believed what could be gained from our good will and support for this wood products company is well worth it. General discussion followed about Britton’s belief this caused a breach of his ethics and put him in position for a public ethics violation. Since it was discussed today, Britton said as far as he is concerned the matter didn’t need to be brought up next week unless a member of the public brought it up. The News Reporter wondered why someone would say this is an ethics violation. She understood employees are allowed to use the county car without court permission each time. Myers provided information about policy on the use of county vehicles.
EOCCO. The court considered an application to volunteer service on the Eastern Oregon Coordinated Care Organization Local Community Advisory Committee. Labhart explained the application and appointment process. He recommended approving Erin Osgood to serve on the CAC. MSP: Labhart/Britton -- to appoint Erin Osgood to serve on the Local Community Advisory Committee.
PUBLIC HEALTH FINANCING. The court reviewed and signed Oregon Health Authority Amendment No. 4 to IGA No. 142010 for the Financing of Public Health Services. It reflects changes made in the Revenue and Expenditure Report for Family Planning “Exhibit C”. MSP: Britton/Myers -- to approve Judge Myers to sign Oregon Health Authority Amendment No. 4 to IGA No. 142010 for the Financing of Public Health Services.
9:50 am – Kathy Smith and Larry Blasing entered
IUOE LOCAL 701. Court members reviewed and signed an Agreement between Grant County and International Union of Operating Engineers Local 701 effective July 1, 2014 through June 30, 2017. Treasurer Kathy Smith was pleased that road union negotiations went so smoothly without involving a lawyer. Previously, the contract was entirely rewritten by the labor attorney, so only minor changes and clarifications were needed this time. She explained the extra premium pay for working weekends that’s been in this contract for several years. Labhart expressed his appreciation for the work Myers and Smith have done to get this contract negotiated so smoothly. Myers added that Road Master Sue Horn was also important to this process. MSP: Labhart/Myers -- to authorize Judge Myers to sign the Agreement with IUOE Local 701 effective July 1, 2014 through June 30, 2017.
FOREST PLAN REVISION. Public Forest Commissioner Larry Blasing appeared to find out about plans to discuss requesting an extension of the Revised Forest Plan comment period. The court plans to discuss this next Wednesday. Blasing said the Forest Commission will be
meeting on how to address these issues that will effect three national forests and may affect policy on other forests as well.
10:00 am --Nate Hughes entered
PROPERTY MAINTENANCE. Property Maintenance Specialist Nate Hughes requested approval to attend the 2014 Oregon School Facilities Management Association Conference April 16 – 18 at the Fair and Expo Center in Albany. Total costs to attend would be 2 nights lodging ($186 plus tax) and registration ($135). Nate said he has attended this conference the past 6 or 7 years and found it beneficial in making contacts with others who specialize in public property maintenance. Nate planned to use the county car and would leave early the morning of April 16. Information was provided about training sessions he plans to attend – “Closing the Feedback Loop with the Design & Construction Team,” “Improving & Enforcing Roofing Codes,” “Boiler Maintenance,” Facilities Roundtable,” “Floor Care & Permanent Floor Coatings” and “Repair, Don’t Replace: Effective Solutions for Tight Budgets.” MSP: Britton /Myers -- to allow Mr. Hughes to attend the OSFMA conference with a waiver of per diem if needed.
RV PARK. Labhart said he had asked JD/CC Parks and Recreation Director Art Thunnel about a possible option by the district in taking over RV Park operation for the county and fairgrounds maintenance for the Fair Board. Labhart said he’d like to attend the district’s monthly meeting on April 17 to listen to the discussion. Britton suggested that the Fair Board be brought into the discussion, because any fairgrounds decisions will need to be made by the Fair Board, not the County Court. The topic will be scheduled for further discussion next week.
10:15 am – Adjourned
Mary R. Ferrioli
County Court Secretary